Electronic Letters of Intent
Following additional development and testing, the Electronic Letter of Intent (eLOI) system is scheduled for re-launch on June 9, 2015.
Each eLOI will be originated with data from an approved Hiring Proposal for each faculty and P&S position. The hiring department will use AccessPlus to complete the eLOI, finalize it [including uploading necessary documents that are routinely attached to an offer (e.g. letter of offer)], and route it for administrative approval. When the department is ready to formally extend the offer, an email will be sent to the finalist with instructions to log into AccessPlus to review and accept (or decline) the offer.
In a highly competitive recruitment environment it is essential to expedite the offer and acceptance process. The eLOI tool will:
- Increase data and record accuracy,
- Create efficiencies through electronic routing and processing,
- Eliminate the need for manual data entry,
- Eliminate paper transfers from office to office.
In addition to the benefits above, departments can send offers to candidates instantly (upon securing administrative approvals) instead of sending offers by U.S. mail or express delivery. As soon as a new employee accepts the offer in AccessPlus, an ISU UID# is created and the new employee onboarding process may begin.
Training
- Online Video (Plays in This Window)
- Quick Reference Guide (Step-by-Step Instructions) [PDF]
- Job Aid (Detailed Information) [PDF]
View the training resources for each of the topics below at your own pace, or sign up for a face-to-face training session.
Training Resources
| eLOI Basics | |||
|---|---|---|---|
| Understanding the Electronic Letter of Intent (eLOI) | |||
| Understanding eLOI User Roles | |||
| Locating an eLOI | |||
| eLOI Glossary | |||
| eLOI Training Presentation | |||
| Letter of Intent – Change Cover Sheet | |||
| Completing an Electronic Letter of Intent | |||
| Completing an eLOI (Tenure/Tenure-Track Faculty) | |||
| Completing an eLOI (Non-Tenure Eligible* Faculty) | |||
| Completing an eLOI (P&S Staff) | |||
| Finalizing an Electronic Letter of Intent | |||
| Approving an eLOI | |||
| Extending an eLOI to the Candidate | |||
| Viewing Your Electronic Letter of Intent from Iowa State University | |||
* Non-Tenure Eligible includes Adjunct, Lecturer, Senior Lecturer, Clinician, Senior Clinician, and Research)
Face-to-Face Training Sessions
In addition to the self-paced training resources above, you can also sign up for a face-to-face training session.
Processing Electronic Letters of Intent (eLOI)
During the 2 hour session, users will learn how essential eLOI functions will be completed in the AccessPlus system from a departmental, approval, and candidate perspective. Users who now initiate Letter of Intents (LOIs) and all those administrative approvers with hiring authority are encouraged to attend a training session or view training tutorials that will be available at this site. Sample learning topics include:
- Understanding an eLOI
- Understanding ISU Policy and Procedure when Extending an Offer
- Initiating an eLOI
- Finalizing an eLOI
- Routing and Approving an eLOI
Groups & Contacts
| Name | Department | Project Role |
|---|---|---|
| LOI Project Team | ||
| Brenda Behling | Senior Vice President & Provost | Team Leader |
| Chelsey Aisenbrey | Senior Vice President & Provost | Team Member |
| Tim Ashley | University Human Resources | Team Member |
| Heidi Eichorn | Engineering Administration | Team Member |
| Randall Griffith | Information Technology Services | Team Member |
| Lea Henderson | University Human Resources | Team Member |
| Todd Hughes | Information Technology Services | Team Member |
| Deb Nelson | Information Technology Services | Team Member |
| Susan Simpson | Information Technology Services | Team Member |
PeopleAdmin Sign-Ins
ISU Classification and Hiring System
(PeopleAdmin 7)
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Help & Support
Should you wish to email your question about People Admin, please email UHR by clicking the button below. You may also email questions regarding eLOI by clicking the button below as indicated.
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