Onboarding

New Employee Onboarding is the final phase of the automated candidate experience for faculty, professional and scientific, and merit positions at Iowa State University. Once the hiring department confirms the hire in PeopleAdmin7, a new employee will be able to begin their ISU adventure through this self-service portal. Administered through AccessPlus, a new employee will be introduced to a menu of action items to facilitate a smooth and successful onboarding experience.

Key administrative paperwork along with required federal and state employment forms are the focus of the onboarding project. Action items include:

  • Registering for a Net-ID
  • Equal Opportunity Employment Forms
  • Address Information
  • Federal and State W4 Withholding Forms
  • Direct Deposit Designation
  • Federal I-9 Form
  • Benefits and Retirement Enrollment Session Sign-up
  • Employee Benefits Forms
  • Employee Retirement Forms
  • Conflict of Interest and Commitment Form
  • Emergency Contact Information
  • ISU Alert Designation
  • University Orientation Session Sign-up

AccessPlus will track and clearly state a new hire's progress as they complete the action items available to them. Additionally, the supervisor or another designated point of contact, will have access to their new employee's onboarding progress. This collaborative effort will help ensure a new employee arrives at Iowa State University ready for success in their new position.

The intent of the onboarding project is to:

  • Engage a new employee early and contribute to a sense of belonging
  • Ease the uncertainty generally associated with beginning a new ISU career
  • Provide clarity in customary administrative processes for a new employee
  • Complement the college/departmental/unit onboarding processes already in place

In the future, there may be additional onboarding enhancements incorporating processes associated with obtaining an ISU Card, parking, recreational services, and learning and development opportunities.

Onboarding is scheduled to go-live in summer 2015 following the re-launch of the eLOI project.

Training

  • Online Video (Plays in This Window)
  • Quick Reference Guide (Step-by-Step Instructions) [PDF]
  • Job Aid (Detailed Information) [PDF]

View the training resources for each of the topics below at your own pace.

Training Resources

New Employee
Understanding Onboarding as a New Employee
Departmental
Review Progress of a New Employee

Groups & Contacts

Name Department Project Role
Onboarding Project Team
Tim Ashley Vice President Business & Finance Team Leader
Chelsey Aisenbrey Senior Vice President & Provost Team Member
Mindi Balmer Information Technology Services Team Member
Tom Connolly Information Technology Services Team Member
Ed Holland University Human Resources Team Member
Stacy Kilstofte Engineering Administration Team Member
Deb Nelson Information Technology Services Team Member
Cindy Van Loon University Human Resources Team Member
Jane Walter University Human Resources Team Member

PeopleAdmin Sign-Ins

ISU Classification and Hiring System
(PeopleAdmin 7)

ISU Applicant Portal

Did You Know?

Did you know?
Applicants can now see supplemental questions before they apply to the position!
Did you know?
Supplemental answers have unlimited characters.
Did you know?
A Guest User account can be used to allow multiple departments to view a posting in order to provide external approval (outside of the system).
Did you know?
Departments can now extend contingent offers on all tenure/tenure- eligible faculty positions pending background check approval.
Did you know?
Reminder: Background checks are only conducted on the selected candidate for hire.
Did you know?
Per the Employment Verification and Background Check Policy, UHR checks licensure and certification - be sure to indicate the details in the PD or posting information.
Did you know?
Call the PA7 Helpline staffed by UHR employees available 8-5 M-F at 294-1600 for any PA 7 system questions.
Did you know?
Departments can make a request to try out the new Search Committee feature. The request can be made by contacting UHR Recruitment.
Did you know?
All changes to the Posting are tracked within PA7 - there will no longer be a "please review" email outside the system. The Posting Admin will review the posting in the system before UHR Recruitment posts the job for advertisement.
Did you know?
To find a PD that was created in PA5.8 and transitioned to the PA7 system, type in an M or P before the 6-digit PD number from 5.8 (M for merit PDs and P for P&S PDs). PA7 will generate new PD numbers beginning with the M or P for new positions created in PA7.
Did you know?
Use the "Watch List" as a way to track the status of actions submitted.
Did you know?
Check out the quick links on the right side of your screen, there are shortcuts to commonly performed actions, and a link to the applicant portal.
Did you know?
People Admin 7 has a new Essential Physical Functions tool that will assist departments when working through Disability Accommodation Requests, and Workers' Compensation Return to Work Plans.
Did you know?
Work Unit is a new field in PA7. Check out the online resources to assist you in determining how to use that field and any others that are unfamiliar.

Help & Support

Should you wish to email your question about People Admin, please email UHR by clicking the button below. You may also email questions regarding eLOI by clicking the button below as indicated.

Send an email to UHR

Send an email to eLOI

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Training Sessions

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Additional Training Opportunities

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UHR Website

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