Applicant Tracking System / Recruitment

The new Applicant Tracking System (ATS) through PeopleAdmin will greatly improve the university's recruitment process for all faculty and staff hires.

This new system is an efficient and effective recruitment process through a fully automated process that includes email notifications, routing, approvals and document retention. The system also allows for the review and evaluation of applications at any time, from any computer system with internet access.

Training

Online Video (Plays in This Window)
Quick Reference Guide (Step-by-Step Instructions) [PDF]
Job Aid (Detailed Information) [PDF]

View the training resources for each of the topics below at your own pace, or sign up for a face-to-face training session.

Training Resources

PeopleAdmin Basics
What's New with PeopleAdmin 7?
Logging into PeopleAdmin 7
Understanding the PeopleAdmin Interface
Understanding Your Profile Information
Saving a PeopleAdmin 7 Search
Tips and Tricks and More about Saved Searches
Reviewing Applicant Reports
Subscribing to PeopleAdmin 7 Project News
PeopleAdmin Glossary
Understanding PeopleAdmin 7 Routing and Workflows
PeopleAdmin 7 Email Templates
Recruitment Resources & Best Practices
Reference Letter Tool
Advertising P&S Positions in a Series
Hiring Process Responsibilities Based on Roles
Position Description and Posting Routing Tool Position Description and Posting Routing Template
Recruitment Procedures Recruitment Procedures Manual
Applicant FAQ
Creating a Faculty/Other Posting
Faculty Posting Blueprint
Creating a P&S Temporary or Emergency Posting
Creating a Merit Temporary Posting
Approving a Posting
Reviewing Applicant Materials
Screening Applicants
Rating and Routing Applicants
Initiating a Hiring Proposal
Initiating a Hiring Proposal (Faculty)
Interdepartmental Faculty Hire Process
Completing a Hiring Proposal
Understanding the Unique Identifier (SSN/UID)
Updating Final Verbal Offer Details

Face-to-Face Training Sessions

In addition to the self-paced training resources above, you can also sign up for a face-to-face training session.

People Admin– Creating a Posting, Managing Applicants and the Hiring Process

During this hands-on training session, attendees will learn the actions which are completed within the Applicant Tracking module. The session begins with how to create a posting for the following position types which do not use the Position Management module of the system. This would be for Faculty, Postdocs, Contract, P&S Temporary, P&S Emergency, and Merit Temporary.

The second part of the session focuses on how to rate applicants and route them for interview approval as well as how to create hiring proposals and route them for hire approval. This is applicable for all position types.

Users who create postings, manage applicants and request hires for all position types are encouraged to attend. This is an important session for anyone in a Posting Admin role.

Please review the PeopleAdmin Basics before taking this training course.

Groups & Contacts

Name	Department	Project Role
ATS Project Team
Lisa Lee	University Human Resources	Team Leader
Brenda Behling	Senior Vice President & Provost	Team Member
Katie Clark	University Human Resources	Team Member
Kristi Darr	University Human Resources	Team Member
Sally Houser	Facilities Planning and Management	Team Member
Stacy Kilstofte	Veterinary Medicine Administration	Team Member
Jill Pretzer	University Human Resources	Team Member
Chris Rourick	University Human Resources	Team Member
Cindy Van Loon	University Human Resources	Team Member

PeopleAdmin Sign-Ins

ISU Classification and Hiring System
(PeopleAdmin 7)

ISU Applicant Portal

Did You Know?

Applicants can now see supplemental questions before they apply to the position!

Supplemental answers have unlimited characters.

A Guest User account can be used to allow multiple departments to view a posting in order to provide external approval (outside of the system).

Departments can now extend contingent offers on all tenure/tenure- eligible faculty positions pending background check approval.

Reminder: Background checks are only conducted on the selected candidate for hire.

Per the Employment Verification and Background Check Policy, UHR checks licensure and certification - be sure to indicate the details in the PD or posting information.

Call the PA7 Helpline staffed by UHR employees available 8-5 M-F at 294-1600 for any PA 7 system questions.

Departments can make a request to try out the new Search Committee feature. The request can be made by contacting UHR Recruitment.

All changes to the Posting are tracked within PA7 - there will no longer be a "please review" email outside the system. The Posting Admin will review the posting in the system before UHR Recruitment posts the job for advertisement.

To find a PD that was created in PA5.8 and transitioned to the PA7 system, type in an M or P before the 6-digit PD number from 5.8 (M for merit PDs and P for P&S PDs). PA7 will generate new PD numbers beginning with the M or P for new positions created in PA7.

Use the "Watch List" as a way to track the status of actions submitted.

Check out the quick links on the right side of your screen, there are shortcuts to commonly performed actions, and a link to the applicant portal.

People Admin 7 has a new Essential Physical Functions tool that will assist departments when working through Disability Accommodation Requests, and Workers' Compensation Return to Work Plans.

Work Unit is a new field in PA7. Check out the online resources to assist you in determining how to use that field and any others that are unfamiliar.

Help & Support

Should you wish to email your question about People Admin, please email UHR by clicking the button below. You may also email questions regarding eLOI by clicking the button below as indicated.

Send an email to UHR

Send an email to eLOI

PA News

Subscribing to PeopleAdmin 7 Project News

Subscribe to PA News

Training Sessions

Learn the new PeopleAdmin system in a friendly classroom environment with a training specialist and subject matter experts.

Additional Training Opportunities

UHR Website

Return to the UHR Website