New Position, Recruiting, and Hiring Tools:

PeopleAdmin & AccessPlus

In October 2012, University Human Resources at Iowa State University embarked on a project to develop new tools for developing and managing position descriptions, recruiting/applicant tracking, electronic Letters of Intent (LOIs), and a new hire onboarding platform. PeopleAdmin 7 (PA7) went live on September 9, 2014.

News

November 9, 2015 Changes in People Admin 7

The following changes in People Admin 7 will be effective Monday, November 9th.

  • Changes to P&S, P&S Temp Emergency, and Faculty/Other Applicant workflow
  • AFSCME-covered Temporary Merit classifications will be available for new postings
  • At will indicator on the Action Justifications section of the Position Description will be a required field for Dept Chair/Director, Dean/AVP, and President/Senior VP user groups

June 15, 2015 The electronic Letter of Intent (eLOI) system is live.eLOI

Offers of employment for faculty and Professional & Scientific positions hired through PeopleAdmin 7.0 will be made electronically through AccessPlus. All of the routing and approvals will also happen electronically within AccessPlus. Please visit the "Tools & Resource" page for materials to aid in the creation and routing of eLOIs. If you have any questions, please feel free to email eLOI@iastate.edu or call 4-1600.

March 10, 2015 PeopleAdmin 7 Update
December 15, 2014 Electronic Letter of Intent (eLOI) MemoeLOI
December 15, 2014 eLOI Temporarily Suspended (effective 12/15/14)eLOI

We are committed to providing a quality product that streamlines the LOI process. We will be making changes to the system in the coming weeks, with plans to re-launch eLOI as soon as is possible after the start of the calendar year. Until the system is re-launched, any hiring proposals should continue to be processed as usual through PA7 and paper LOIs should be initiated.

November 20, 2014 Training continues for PeopleAdmin 7 users
November 5, 2014 PeopleAdmin project: New electronic letter of intent rolls out in DecembereLOI
October 29, 2014 Electronic Letter of Intent (eLOI) Memo to Administrative Officers and HR LiaisonseLOI
September 30, 2014 Electronic Letter of Intent (eLOI) PresentationeLOI
September 29, 2014 PeopleAdmin System Issues Resolved

PeopleAdmin has notified us that the system issues reported this morning have been resolved. As always, if you receive errors, please report them to 4‑1600.

September 29, 2014 PeopleAdmin System Issues

PeopleAdmin customers throughout the nation are currently experiencing a variety of system issues. Some internal users are unable to login (Net-ID and password). In addition, there are known issues when trying to update or change the state (move in workflow) of a posting. This issue is across all user groups. ISU has also reported experiencing issues when users attempt to edit a position description. Typically, the user gets a message that the action is locked for editing (by the same user that is attempting to edit).

If you experience system issues outside of a posting, please report these to the PeopleAdmin Hotline (4-1600). Please provide any screen shots of the errors so that we can better describe the system actions to the PA developers.

Currently, there are no reported issues (at ISU or nationwide) as it relates to applicant's ability to apply through the applicant portal.

We are continuing to monitor activity and calls. We are communicating the errors we receive with PeopleAdmin. We will provide you with an update once the system issues have been resolved. Please contact your applicable UHR C/C or Recruitment contact if you have an urgent issue that requires support.

September 19, 2014 New Trainings Available!

Now that we are live with PeopleAdmin 7 (PA7), you may like to have a refresher course on the system or better understand what responsibilities you will have in PA7. Due to increased interest, additional PeopleAdmin7 system trainings have been added in the month of October. These classes will be co-taught by functional experts (UHR Recruitment and UHR Classification and Compensation) with Magann Orth. See the new available training opportunities.

September 11, 2014 Liftoff: PeopleAdmin upgrade
September 9, 2014 Contingent Employment Offer Tools
September 5, 2014 Reminders and What to Expect Before Go Live - HR Liasons.pdf
September 3, 2014 Contingent Employment Offers and Background Check Processing
September 2, 2014 Letter to AFSCME Staff Regarding Contract Transfer
August 28, 2014 PeopleAdmin upgrade enters home stretch
August 22, 2014 Hiring Process Responsibilities Based on Roles
August 11, 2014 Subscribing to PeopleAdmin 7 Project News
August 7, 2014 Important Posting Information for Hiring System Conversion
August 4, 2014 Procedural Updates for the PA7 System Conversion
August 1, 2014 PeopleAdmin 7 Upgrade Update
July 17, 2014 Improved online classification and hiring system to launch in September
July 16, 2014 Transition Schedule from PeopleAdmin 5.8 to PeopleAdmin 7 and P&S PD Writing Training
July 14, 2014 PeopleAdmin 7 Upgrade Update

Timeline

2015
February Onboarding "Go Live!"
Dual System Administration
January eLOI Testing Continues for Faculty & P&S Hires from PA7
Dual System Administration (PeopleAdmin)
2014
December 12/02 "Go Live!" eLOI (Phase 1 - Faculty & P&S Hires from PA7)
12/15 eLOI project temporarily suspended for testing/updates. New activation date TBA soon.
eLOI Training Continues
Dual System Administration (PeopleAdmin)
November eLOI Training Begins
Dual System Administration
October PeopleAdmin System Training
Dual System Administration
September 09/09 "Go Live!" - All Position Types (Faculty, P&S & Merit)
Dual System Administration
Finalize Integrations
PeopleAdmin System Training
August PeopleAdmin System Training
July PeopleAdmin System Training Begins (Faculty, P&S & Merit)
June P&S and Merit Validation Testing Begins
May Faculty Validation Testing Begins
April Merit Validation Testing Begins
March Steering Team and Friends

Groups & Contacts

Name Department Project Role
Leadership Team
Julie Nuter University Human Resources Project Leader
Kristi Darr University Human Resources Project Manager

PeopleAdmin Sign-Ins

ISU Classification and Hiring System
(PeopleAdmin 7)

ISU Applicant Portal

Did You Know?

Did you know?
Applicants can now see supplemental questions before they apply to the position!
Did you know?
Supplemental answers have unlimited characters.
Did you know?
A Guest User account can be used to allow multiple departments to view a posting in order to provide external approval (outside of the system).
Did you know?
Departments can now extend contingent offers on all tenure/tenure- eligible faculty positions pending background check approval.
Did you know?
Reminder: Background checks are only conducted on the selected candidate for hire.
Did you know?
Per the Employment Verification and Background Check Policy, UHR checks licensure and certification - be sure to indicate the details in the PD or posting information.
Did you know?
Call the PA7 Helpline staffed by UHR employees available 8-5 M-F at 294-1600 for any PA 7 system questions.
Did you know?
Departments can make a request to try out the new Search Committee feature. The request can be made by contacting UHR Recruitment.
Did you know?
All changes to the Posting are tracked within PA7 - there will no longer be a "please review" email outside the system. The Posting Admin will review the posting in the system before UHR Recruitment posts the job for advertisement.
Did you know?
To find a PD that was created in PA5.8 and transitioned to the PA7 system, type in an M or P before the 6-digit PD number from 5.8 (M for merit PDs and P for P&S PDs). PA7 will generate new PD numbers beginning with the M or P for new positions created in PA7.
Did you know?
Use the "Watch List" as a way to track the status of actions submitted.
Did you know?
Check out the quick links on the right side of your screen, there are shortcuts to commonly performed actions, and a link to the applicant portal.
Did you know?
People Admin 7 has a new Essential Physical Functions tool that will assist departments when working through Disability Accommodation Requests, and Workers' Compensation Return to Work Plans.
Did you know?
Work Unit is a new field in PA7. Check out the online resources to assist you in determining how to use that field and any others that are unfamiliar.

Help & Support

The People Admin 7 and ELOI helpline is accepting phone calls at 515-294-1600. The phone line supports questions relating to Position Management, Applicant Tracking and User Access for People Admin7. In addition, it supports the electronic Letter of Intent (eLOI). The line will accept calls and messages. If you do not reach a representative, your message will be returned within one business day. Should you wish to email your question about People Admin, please email UHR by clicking the button below. You may also email questions regarding eLOI by clicking the button below as indicated.

Send an email to UHR

Send an email to eLOI

PA News

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Training Sessions

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Additional Training Opportunities

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UHR Website

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